Engineering Lead PA

Our client is looking for a candidate to provide a professional, accurate and reliable PA and administration support service to the Civil and MEH Design Director plus other members of HPC Engineering Lead Team - along with admin assistance to the extended business unit as required.

The contractual location of the role is Bridgwater but flexibility is need to attend meetings in Aztec West, Bristol.

This role requires organisational and administration skills and ideally document controller experience. The post holder will demonstrate;

  • Confidentiality when dealing with sensitive information
  • Compliance with health, safety, environment and other statutory requirements relevant to this role
  • Ability to work independently and be proactive
  • Ability to communicate effectively with various levels of the organisation and externally
  • Ability to deal with difficult enquiries
Principal Accountabilities

  • To work with team assistants and other Pas to ensure a professional and efficient admin support team for the wider HPC delivery team
  • Comfortable and confident interacting with EDF Senior Executives both in the UK and France
  • To be responsible for diary and itinerary management and preparation of meeting packs
  • To be responsible for the creation and maintenance of distribution lists
  • To liaise closely with counterparts in other NNB locations and command centres to facilitate
  • To be responsible for the management, organisation and filing of electronic and physical documents and records as appropriate
  • Record and produce minutes for key business meetings
  • Maintain data/records so that information is readily available and easily accessible
  • Provide office services such as reprographics, binding etc
  • Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
  • Administer the ordering and payment of goods and services utilising the recognised IT system
  • Liaise with Finance to ensure invoices are paid and maintain (local) cost records
  • Maintain confidentiality of all information
  • Keep in touch with the team members when they are out of the office and report issues/ take actions for response as appropriate
  • Respond to phone/email enquiries to/ from wide range of external parties etc
  • Prepare letters, documents, ensure reports are well presented
  • Keep up to date training/induction logs on all team members and liaise with HR

Knowledge, Skills, Qualifications & Experience

Essential

  • Good organisational skills (flexible/organised/methodical)
  • Ability to work independently and be proactive
  • Excellent communication/interpersonal skills notably with various levels of the organisation and externally
  • The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
  • Flexible approach with the ability to multi-task and work on own initiative
  • Previous team support experience
  • Discretion - confidentiality when dealing with sensitive information
  • Attention to detail
  • General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
  • Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point
  • Previous experience in the energy industry desirable

Desirable

  • French speaking desirable, due to numbers of French team members and liaison with key stakeholders in France over telephone and via email.
  • Working knowledge of SAP and ability to raise requisitions

For further information please contact Chelsey Lindsay on 07483173184

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Job Overview

ID:

235607

Date Posted:

Posted 2 days ago

Expiration Date:

21/12/2020

Location:

Bridgwater

Job Type:

Temporary

Salary:

Up to £16.11 per hour

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