Administration Assistant

Closing Date: 5/6/22UNBOXED: Creativity in the UK is a once-in-a-lifetime celebration of creativity taking place across England, Northern Ireland, Scotland and Wales and online from March to October 2022. We're lifting the lid on 10 awe inspiring new ideas, shaped across science, technology, engineering, the arts and mathematics by brilliant minds working in unexpected collaborations. Unmissable events and unforgettable experiences are coming to places and spaces right across the UK: from coastal towns and city centres to breathtaking areas of natural beauty.UNBOXED is looking for a highly organised and proactive Administration Assistant to provide day-to-day admin support to members of the senior management team, working within a dynamic, fast paced environment within the Executive Office. This is varied role working in a multi-stakeholder environment, and the post holder will need to demonstrate excellent interpersonal skills and the ability to work collaboratively with a wide range of different people.ResponsibilitiesProvide administrative support to members of the senior management team, as well as supporting the Assistant Project Manager (Strategy and Partnerships) to manage relationships with key project partners and stakeholdersManage a wide range of day-to-day administrative tasks including scheduling and organising meetings, maintaining filing systems, logistics planning, preparing briefing materials and agendas, taking minutes and following up actions as requiredMaintain and update action and decision logs for both internal and external meetingsMaintain a suite of internal planning and administration documents including plans, calendars, schedules and budget spreadsheets, as well as maintaining an electronic filing system on SharePointCreate positive working relationships with internal and external stakeholdersLiaise with internal departments across UNBOXED to ensure positive working relationships are maintained and information is effectively communicated and disseminated where requiredDeputise for the Assistant Project Manager (Strategy and Partnerships) where requiredSkills and Experience RequiredEssentialRelevant administrative skills and experienceHighly organised with excellent administrative skills and a high level of attention to detailTakes ownership of day-to-day workload and projects with solid time management skills and a goal orientated approachAbility to work in a fast-paced environment while juggling competing priorities and deadlines and reliably meeting deadlinesExcellent administrative skills and experience gained in a professional environment.Experience working in a fast-paced environment.DesirableKnowledge and/or interest of the cultural or major events sectorsExperience of financial admin including raising Purchase Requisitions / Purchase OrdersStart Date: ASAP Duration: Fixed Term Contract until January 2023Salary: Circa £25,000 per annum, pro rata Location: 6 Brindley Place, Birmingham, B1 2JB (Full-time, office-based) This position is subject to a Basic criminal record check from the Disclosure and Barring Service.Due to the short-term nature of our roles, all candidates must have current Right to Work in the UK in order to be considered.UNBOXED is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles 'FREDIE' (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the UNBOXED jobs site under the current vacancies drop down.To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the UNBOXED 2022 jobs site under the current vacancies drop down.Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.

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