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Administration Co-Ordinators

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Job Details

Company Capita Plc
Location Sussex
Salary Competitive
Job Type Full Time
Added 1 week ago

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Administration Co-ordinators - Chichester          


About the role


We are looking for two Administrator Co-ordinators to be responsible for providing help and guidance to customers using administration services, communicating courteously with customers by telephone, email and face to face.




Undertaking and coordinating a wide range of administrative tasks, maintaining and measuring excellent customer service and standards of work, in order to uphold and enhance the reputation of the Business Services team




About Capita and West Sussex County Council partnership


Capita Local Government delivers a wide range of specialist services to local authorities, schools, academies and other public sector organisations, including IT and digital transformation, customer management, revenues, benefits, finance, property development and regulatory services, education support and back office processing.


Our 10-year partnership with West Sussex County Council began in 2012 and is dedicated to lowering cost, delivering a better digital experience and generating more revenue for the County. We have over 4,000 staff based in 60 UK & Ireland offices offering a vast range of professional and technical expertise across an unrivalled number of services. The breadth and depth of our experience ensures that we are able to add value to any project, regardless of size, complexity or sector.




What you will do:


The specific accountabilities for this flexible role may alter from time to time in order to meet the needs of the business/client, but accountabilities will include (or to be equivalent in nature to) those listed below:




  • To establish, develop and maintain good working relationships with customers providing help and guidance on using administration services.

  • Communicate and positively influence the purpose, value and benefits of the service, persuading and enabling customers to use the service effectively.

  • Resolving service delivery issues and understanding future changes which may impact on Business Services.

  • Demonstrate excellent interpersonal and communication skills in order to positively influence, negotiate with, and persuade customers to work in new ways.

  • Support team in setting high standards for work and customer service and show drive and commitment to achieve these standards.

  • Meet targets for completion of work to high standards and use initiative to interpret and resolve issues to achieve the required results with guidance and advice from managers on issues. 

  • Responsibility for the supervision, co-ordination or training of Administrators, including advising, instructing and checking work.

  • Share relevant knowledge, skills and experience with colleagues, partners and stakeholders to help ensure continuous professional development.

  • Planning, organisation and adjustment of rotas, escalating issues appropriately.

  • Present findings/recommendations and exchange varied information with a range of audiences in the most appropriate format. 

  • To undertake directed project work, to agreed timescales. Working with managers to implement changes.



Your experience will include:


  • Strong working knowledge of the Service Level Agreements and Performance Indicators in order to manage service expectations


  • Excellent verbal and written communication skills to inform, help and advise customers clearly and to effectively liaise with colleagues


  • Sound problem solving skills with the ability to analyse complex issues and provide recommendations to inform business decisions

  • Excellent literacy and numeracy skills

  • Ability to organise, prioritise and plan own workload to meet deadlines and targets 






What’s in it for you?


At Capita, training and development aren’t optional extras: they’re how we do our job. We are able to offer NVQ’s in Business Administration to successful candidates who meet eligibility criteria.


We will motivate you to perform at your peak, recognising your achievements and rewarding them appropriately.  As well as a generous basic salary we also give you generous holiday, company pension scheme and access to voluntary benefit options including; child care vouchers, share save scheme, life assurance, holiday buy and many more designed to suit your own personal lifestyle.  All of this, in a professional but fun environment.


What we hope you will do next


Help us find out more about you by completing our short application process – click apply now.


Capita operates as an equal opportunities employer and we welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.


Listen | Create | Deliver



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